Appendix D — Functional Roles and Function Combination Map

Required functions, role descriptions and controls for combining functions safely.

Appendix DJuly 2026

Appendix D

Functional Roles and Function Combination Map

This Appendix identifies the functions that must be assigned wherever the Restitute Model is delivered. It does not prescribe job titles or require a separate post for every function.

How to use Appendix D

Functions, not job titles

A function is a defined area of responsibility. One person may hold several functions where the combination is safe, explicit and supported.

Assign before delivery

Every required function must have a named person or team, a cover route and a clear line of accountability before the relevant work begins.

Protect key separations

Small teams may combine functions, but must preserve independent staff therapy, effective supervision, financial approval and clinical boundaries.

Required functions

Select a function to open its purpose, responsibilities, authority and limits.

1Governance lead or governance group

Purpose

Holds organisational accountability for safe, authorised and model-consistent delivery.

Principal responsibilities

Approves readiness; confirms that safeguarding, supervision, recording, referral routes and quality assurance are in place; receives significant delivery risks; acts where delivery moves away from the model; and decides whether delivery must be paused, restricted or escalated.

Authority or competence required

Must have sufficient organisational authority to require action, allocate resources, pause unsafe delivery and escalate to the Restitute Core Team.

Limits and safeguards

Does not replace the safeguarding lead, supervisor or line manager. It must not treat operational assurance as evidence that individual client work is safe.

2Site or delivery lead

Purpose

Coordinates day-to-day delivery of the Restitute Model at the Delivery Site.

Principal responsibilities

Maintains delivery readiness; coordinates staffing, capacity, referral flow, cover and access to required functions; makes sure agreed actions are completed; and connects operational issues to governance.

Authority or competence required

Must understand the whole model and have authority to coordinate delivery and raise unresolved risks.

Limits and safeguards

Does not automatically hold practice-supervision, safeguarding or employment authority unless those functions are explicitly assigned.

3Support worker

Purpose

Provides the client’s structured one-to-one Restitute support.

Principal responsibilities

Delivers the client pathway; works practically and relationally; records in Lamplight; identifies and escalates risk and safeguarding concerns; uses supervision; maintains boundaries; completes agreed assessments and actions within competence; and supports access to specialist routes.

Authority or competence required

Must meet safer-recruitment, enhanced DBS, induction, competency, supervision and recording requirements. Volunteers must not hold this function.

Limits and safeguards

Is not a crisis service, therapist, lawyer, clinician, statutory safeguarding decision-maker or financial adviser unless separately qualified and commissioned in that role. Cannot supervise their own client work.

4Supervisor

Purpose

Provides practice oversight, support, challenge and risk discussion for client work.

Principal responsibilities

Reviews cases, risk, safeguarding, recording, boundaries, workload, client progress, practical support, closure and referral-route decisions; supports reflective practice and worker wellbeing; records supervision decisions and follows up actions.

Authority or competence required

Must have the experience, model knowledge and authority to challenge practice, require action and escalate concerns.

Limits and safeguards

Supervision is not staff therapy or a substitute for line management, safeguarding procedures, HR processes or clinical governance. A supervisor cannot supervise their own client work.

5Line manager

Purpose

Holds the employment and performance-management relationship with workers.

Principal responsibilities

Manages workload, conduct, attendance, performance, wellbeing, reasonable adjustments, leave, capability, disciplinary routes, exit and the interface with access removal.

Authority or competence required

Must have the authority and competence required by the employing organisation’s HR arrangements.

Limits and safeguards

Line management is not practice supervision or staff therapy unless another function is explicitly assigned; staff therapy must remain separate.

6Safeguarding lead

Purpose

Provides safeguarding advice, escalation and oversight.

Principal responsibilities

Maintains local safeguarding routes; advises on children and adults at risk; supports decisions where workers are unsure; oversees escalation and information-sharing; and connects with statutory agencies where required.

Authority or competence required

Must have suitable safeguarding competence, authority and access to current local routes for the client’s area.

Limits and safeguards

Does not absorb every safeguarding responsibility: all workers remain responsible for recognising, recording and escalating concerns. Where this function is combined with supervision or management, an alternative escalation route is required.

7Referral, onboarding and administration

Purpose

Manages the administrative and initial pathway from referral through onboarding and later pathway updates.

Principal responsibilities

Receives and screens referrals; makes or coordinates the initial suitability decision; creates and updates Lamplight records; sends welcome information and assessments; completes or coordinates onboarding; manages waiting-list contact; schedules assessments; updates pathway status; and supports warm handovers.

Authority or competence required

Must understand eligibility, safe contact, consent, confidentiality, safeguarding, risk, accessibility, recording and the relevant pathway timescales.

Limits and safeguards

Must not make unsupported clinical or safeguarding judgements. Eligibility, priority or closure uncertainty must move through the agreed supervision, safeguarding or governance route.

8Allocation

Purpose

Matches an eligible client to a support worker and confirms that allocation information is complete.

Principal responsibilities

Considers capacity, experience, complexity, risk, safeguarding, availability, continuity and conflicts of interest; confirms the allocation; and makes sure missing or unsafe information is addressed.

Authority or competence required

Must have access to current workload and competency information and authority to delay or change an unsafe allocation.

Limits and safeguards

Must not allocate on client numbers alone or ignore conflicts, worker wellbeing or likely continuity.

9Assessment and outcome administration

Purpose

Makes sure required Restitute assessments are prompted, completed, checked, recorded and reported at the correct stages.

Principal responsibilities

Maintains the assessment timetable; supports baseline, 6-, 12-, 30-week, exit and long-term follow-up processes as assigned; checks completeness and timing; and routes concerns about unusual or deteriorating scores.

Authority or competence required

Must understand the purpose and limits of the Restitute measures and the consent and reporting rules.

Limits and safeguards

The measures are not diagnostic or clinical scales. This function must not interpret scores as a clinical assessment or delay immediate support where client need takes priority.

10Lamplight, data and information governance

Purpose

Maintains safe access, recording quality, data protection and agreed reporting from the approved recording system.

Principal responsibilities

Controls or coordinates access; supports user competency; checks data quality; produces agreed reports; handles access changes and removal; and routes information-rights, disclosure, breach and data-sharing issues correctly.

Authority or competence required

Must have the appropriate system permissions, data-protection knowledge and authority to restrict access or escalate data risk.

Limits and safeguards

Must not download, print, screenshot, copy, redact or send case records informally. System administration does not give authority to use client information for unrelated purposes.

11Practical support, purchasing and finance administration

Purpose

Turns agreed practical-support decisions into controlled purchases, payments or arrangements.

Principal responsibilities

Checks the request against policy and available budget; obtains required approval; sources or purchases items or services; coordinates delivery; records the transaction and links it to the client record without copying case information into finance records.

Authority or competence required

Must understand the grant-making, financial-control, procurement, confidentiality and recording requirements relevant to the task.

Limits and safeguards

The person requesting support must not be the sole approver of their own request. This function does not decide client need without the support worker’s recorded rationale and required approval.

12Independent therapeutic referral route

Purpose

Applies the agreed route where a client wants to explore independent therapeutic assessment.

Principal responsibilities

Checks that the Restitute referral conditions and approvals are met; confirms consent; makes the onward referral; records the route and coordinates necessary administrative communication.

Authority or competence required

Must understand the boundary between Restitute support and independently governed therapeutic provision.

Limits and safeguards

Does not assess clinical suitability, choose modality, determine treatment need or hold clinical governance. Those responsibilities sit with the qualified therapeutic provider.

13Peer group support referral route

Purpose

Applies the agreed route where a client wants to consider external accredited peer group support.

Principal responsibilities

Checks the relevant timing, suitability, safety, consent and approval requirements; makes the onward referral; records the decision; and coordinates necessary communication.

Authority or competence required

Must understand that peer group support is separate from one-to-one Restitute support and is not used during the first six weeks.

Limits and safeguards

Must not use peer support to move a client on, replace active one-to-one support or bypass supervision where group participation may affect risk, boundaries or support rhythm.

14Induction, training and competency

Purpose

Makes sure people are prepared and formally approved before undertaking each assigned function.

Principal responsibilities

Coordinates induction and required learning; gathers evidence of knowledge and supervised practice; records competency decisions, conditions and review dates; and triggers review after change, absence or concern.

Authority or competence required

Must have sufficient model knowledge and authority to withhold or condition approval to undertake a function.

Limits and safeguards

Training attendance alone is not evidence of competence. No person may approve their own competency.

15Staff therapy access

Purpose

Provides workers with confidential access to therapy that is independent of workplace oversight.

Principal responsibilities

Maintains a clear access route; protects confidentiality; explains what information, if any, returns to the organisation; and makes access available before client delivery begins.

Authority or competence required

The provider must be appropriately qualified and work within their own professional governance.

Limits and safeguards

Must remain separate from line management, practice supervision and performance management. Therapy content must not be disclosed to the Delivery Site except where law, safeguarding or the agreed contract requires it.

16Quality assurance, feedback, complaints and serious incidents

Purpose

Tests whether delivery is safe, consistent and improving, and makes sure concerns lead to action.

Principal responsibilities

Plans audit and spot-check activity; reviews Lamplight quality, outcomes and feedback; coordinates complaints and serious-incident learning; records corrective actions; checks completion; and escalates repeated or material concerns.

Authority or competence required

Must have access to relevant evidence and sufficient independence and authority to challenge delivery and escalate to governance or the Restitute Core Team.

Limits and safeguards

Must not mark its own operational assurance without scrutiny. Audit records should use Client ID only and must not copy case information into audit workbooks.

17Research, evaluation, learning and outcome reporting

Purpose

Coordinates authorised evaluation, outcome reporting and learning activity.

Principal responsibilities

Applies consent and information-use controls; provides agreed data; coordinates researcher contact; supports analysis and reporting; protects anonymity; and routes learning back into governance and quality improvement.

Authority or competence required

Must understand the approved protocol, lawful and ethical information use, consent boundaries and the distinction between service evaluation, research and public communication.

Limits and safeguards

The Restitute Core Team manages central long-term follow-up and research contact unless otherwise agreed in writing. Participation must not affect support or future access.

18Client voice and contribution

Purpose

Coordinates optional opportunities for clients and former clients to shape or contribute to Restitute’s work.

Principal responsibilities

Manages feedback, lived-experience consultation, co-production, volunteering, fundraising, speaking, campaigning and other contribution routes; confirms specific consent; considers safety and support needs; and prevents pressure or role confusion.

Authority or competence required

Must understand boundaries, consent, safeguarding, accessibility, payment or expenses where relevant, public exposure and routes back to support.

Limits and safeguards

Contribution is never expected in return for support. It must not become support by stealth, replace re-referral or expose a person publicly without specific informed consent.

Full role descriptions and person profiles

The 18 required functions above are the definitive assignment and accountability map. The 12 profiles below provide fuller recruitment and role-design material. They do not create 12 compulsory job titles: one local role may hold more than one function where Appendix D permits it and the required safeguards are in place.

How the functions relate to the full profiles

Required function Relevant full profile or control
Governance lead or governance group Delivery Site Manager; Restitute Core Team Model Oversight Lead
Site or delivery lead Delivery Site Manager
Support worker Support Worker / Practitioner
Supervisor Senior Practitioner / Supervisor
Line manager Delivery Site Manager; local employer profile
Safeguarding lead Safeguarding Lead / Escalation Lead
Referral, onboarding and administration Referral Administration Coordinator; Onboarding Practitioner
Allocation Senior Practitioner / Supervisor; Delivery Site Manager
Assessment and outcome administration Lamplight, Assessment and Data Quality Coordinator
Lamplight, data and information governance Lamplight, Assessment and Data Quality Coordinator; local information-governance profile
Practical support, purchasing and finance administration Practical Support, Grant-Making and Purchasing Coordinator
Independent therapeutic referral route Therapy Referral Coordinator; Therapy Assessment Support Lead
Peer group support referral route No separate job profile: use the full function description and approved external-provider requirements
Induction, training and competency Senior Practitioner / Supervisor; Delivery Site Manager; Restitute Core Team Model Oversight Lead
Staff therapy access No internal therapist role: use the full function description and an independent qualified provider
Quality assurance, feedback, complaints and serious incidents Delivery Site Manager; Restitute Core Team Model Oversight Lead
Research, evaluation, learning and outcome reporting Long-Term Follow-Up and Research/Evaluation Contact Lead
Client voice and contribution Long-Term Follow-Up and Research/Evaluation Contact Lead, with the full function description
11. Referral Administration Coordinator

Role purpose

To receive, record, acknowledge and route referrals so that eligible clients are not missed, unsuitable referrals do not drift into support, and waiting-list or warm-handover cases have a clear Lamplight status.

Main responsibilities

  1. Record self-referrals and professional referrals in Lamplight using the correct referral route and status.
  2. Acknowledge referral/contact within the required timescale and complete the waiting-list administration required by the Entry to Service requirements.
  3. Check referral information for missing information, eligibility questions, risk indicators, safeguarding concerns or professional-referral issues.
  4. Escalate uncertainty, safeguarding, risk, priority concerns or missing information to the correct function.
  5. Record warm-handover activity where a case is unsuitable but short, focused onward help is required.
  6. Keep referral inboxes, forms, Lamplight records and local trackers aligned, with Lamplight remaining the controlled record.

Person specification – essential

  1. Accurate, organised and able to follow a controlled process.
  2. Clear written communication and confidence using email, online forms, spreadsheets where used, and Lamplight.
  3. Able to work remotely, manage inboxes and tasks without routine office-based support.
  4. Able to notice risk, safeguarding indicators or missing information without making unsupported practice decisions.
  5. Calm and professional when dealing with distressed clients, anxious referrers or incomplete information.
  6. Able to read challenging, distressing or fragmented referral information without becoming alarmed, avoidant, judgemental or unnecessarily intrusive.
  7. Able to monitor and maintain their own wellbeing, recognise the impact of repeated exposure to distressing referral information, including stress, secondary trauma, compassion fatigue or moral injury, and use supervision or wellbeing support early.

Training, checks and access

Lamplight referral permissions, secure email, referral forms/inboxes, data-protection induction, safeguarding awareness appropriate to the role, and the Restitute Model referral-route guidance.

Supervision and escalation

Escalates eligibility uncertainty, safeguarding, risk, warm-handover concerns and professional-referral issues to onboarding, supervisor, safeguarding lead, Delivery Site manager or equivalent Restitute Delivery Hub manager as defined locally.

22. Onboarding Practitioner

Role purpose

To complete first-stage contact with the client, explain confidentiality and safeguarding, confirm the client understands the service and wants to proceed, gather essential information, identify immediate risk and move the case safely into the correct pathway.

Main responsibilities

  1. Arrange and complete onboarding calls or meetings using the service’s remote contact method.
  2. Explain confidentiality, safeguarding and consent to continue at the start of the conversation.
  3. Confirm that the client understands the Restitute service and wants to continue with support.
  4. Gather essential information without requiring unnecessary retelling of trauma history.
  5. Complete required Lamplight fields, baseline assessment arrangements and risk assessment actions.
  6. Identify distress, overwhelm, digital barriers, accessibility needs, immediate risks, safeguarding concerns or suitability questions.
  7. Move unsuitable cases into the correct professional-referrer response, warm-handover or closure route.

Person specification – essential

  1. Warm, calm, steady and able to help someone feel safe enough to complete first contact.
  2. Able to hear distressing, fragmented or shocking information without becoming alarmed, intrusive, avoidant or over-involved.
  3. Gentle but structured: able to pace the call, keep it purposeful and stop it becoming a full trauma narrative.
  4. Able to think creatively where a client is overwhelmed, hard to reach, digitally excluded or unsure how to explain what has happened.
  5. Confident using phone/video contact, secure email, digital forms and Lamplight.
  6. Self-aware enough to seek supervision or safeguarding advice where the content affects them or raises concern.
  7. Able to monitor and maintain their own wellbeing, recognise the impact of distressing first-contact work, including stress, secondary trauma, compassion fatigue or moral injury, and use supervision, safeguarding advice or wellbeing support early.

Training, checks and access

Lamplight onboarding permissions, remote-contact tools, safeguarding training appropriate to first contact, data-protection induction, assessment guidance and Entry to Service onboarding scripts and guidance.

Supervision and escalation

Escalates safeguarding, immediate risk, eligibility uncertainty, professional-referral concerns, severe distress or worker impact to the supervisor or safeguarding lead through the named route.

33. Support Worker / Practitioner

Role purpose

To provide the core Restitute support offer to non-abusing parents, carers, family members or loved ones through practical, emotional, proactive, boundaried and relational support.

Main responsibilities

  1. Contact the client within the required timescale after allocation and review Lamplight before first contact.
  2. Agree support rhythm, contact method, working-hours boundaries and emergency/crisis routes.
  3. Deliver the Six-Week Foundation Pathway and ongoing structured support through the service’s remote contact methods.
  4. Help the client stabilise ordinary life, manage practical tasks, understand relevant processes and rebuild confidence.
  5. Research options, services, processes, applications, support routes or practical solutions and present these to the client as choices.
  6. Liaise with agencies with client consent, including schools, police, safeguarding, health, mental health, benefits, housing, ISVAs and specialist services when those agencies are involved in the client or family situation.
  7. Support benefits, finance, housing, applications and forms within training, competence, supervision and the relevant internal process.
  8. Identify potential practical support needs, explain the nature of the need and intended outcome, check the client’s view before submitting the request, consider alternative statutory or community routes that could meet the need within a useful timeframe, and request support through the practical support, grant-making and purchasing process. The support worker must not promise an award, approve expenditure, purchase items or arrange material support alone.
  9. Record support, decisions, actions, risk changes, safeguarding issues, professional liaison, practical-support requests and supervision decisions in Lamplight.

Person specification – essential

  1. Warm, practical, gently directive and able to sit alongside people in distress without taking over.
  2. Persistent when situations feel stuck and able to motivate clients without shaming or overwhelming them.
  3. Creative problem-solver who can find routes through systems, practical barriers and family pressures.
  4. Good knowledge of local systems, resources and professional routes, including safeguarding, schools, police, health, mental health, benefits, housing, community support and specialist abuse/violence services.
  5. Able to work remotely from home, manage diary, boundaries and client contact without routine office-based support.
  6. Confident with Lamplight, secure communication, digital forms, telephone/video contact and written communication.
  7. Self-aware enough to recognise when they are triggered, over-involved, avoidant, frustrated or out of depth and ask for help.
  8. Able to monitor and maintain their own wellbeing, recognise the impact of sustained trauma-facing work, including stress, secondary trauma, compassion fatigue or moral injury, and use supervision, debrief or wellbeing support early.

Training, checks and access

Enhanced DBS where required by local role design, safeguarding training, Lamplight access, Restitute Model induction, benefits/forms guidance, supervision, lone-working/home-working procedures, secure IT equipment and work phone/contact route.

Supervision and escalation

Escalates safeguarding, risk, high-contact patterns, non-engagement, boundary issues, therapy questions, stuck work, worker impact or possible model drift to supervision.

44. Practical Support, Grant-Making and Purchasing Coordinator

Role purpose

This is an administrative, purchasing and material-transaction control role. It is not normally a direct client-support role.

The role makes sure practical support identified by the support worker is approved, sourced, purchased, delivered or arranged safely through the grant-making, practical-support and finance process.

The role covers Individual Support & Stabilisation: targeted practical, financial or in-kind assistance for an active beneficiary household where the support materially improves stability, safety, engagement with recovery, family functioning or wellbeing.

Main responsibilities

  1. Receive practical-support requests from support workers or supervisors.
  2. Check that the person is an active beneficiary and that the request is linked to recovery, stabilisation, family functioning, safety, engagement or wellbeing.
  3. Check that the request includes the nature of need, intended outcome, client view or preference where possible, estimated amount, cumulative total within the rolling 12-month period, urgency, funding route, and any safeguarding, confidentiality, reputational or boundary issues.
  4. Check whether alternative statutory or community routes could meet the need within a useful timeframe, without delaying urgent safety or stabilisation support unnecessarily.
  5. Confirm that support is case-by-case, proportionate, justified and recorded. Practical support is not an entitlement and should not be presented as a guaranteed offer.
  6. Apply the approval limits in the applicable grant-making or practical-support policy before any expenditure is committed. Where Restitute funds are used, the current standard maximum award is £500 per household within any rolling 12-month period; £501 to £1,000 requires CEO approval in exceptional circumstances; awards above £1,000 require prior Board approval; all awards remain subject to the Board-approved annual budget allocation.
  7. Ensure grants are made to individuals only and are not provided to organisations.
  8. Ensure the support worker is not the only person involved in any material transaction. At least two people should be involved across approval, sourcing, purchasing, delivery arrangement and finance recording.
  9. Source items, services or practical help; arrange delivery; contact suppliers or providers; and complete purchases through the payment route set out in finance procedures. Payments should be made directly to suppliers wherever possible and cash payments should be avoided.
  10. Keep the support worker informed so client communication remains clear, warm and consistent.
  11. Retain receipts, approval evidence, cost information, funding code or finance record in line with local finance and grant requirements.
  12. Ensure the Individual Support Register or equivalent finance record records the beneficiary ID without full identifying data, nature of need, intended outcome, amount approved, cumulative total within 12 months, authorising staff member, date and payment method.
  13. Ensure Lamplight records show the reason for support, intended outcome, client involvement where possible, request made, approval decision, action taken and outcome.
  14. Share only the minimum necessary client information with suppliers, providers or third parties.
  15. Escalate unusual, high-value, urgent, restricted, reputationally sensitive or boundary-sensitive requests to the supervisor, manager or finance approval route before action is taken.
  16. Ensure awards over £500 are captured for Board notification at the next scheduled meeting where the Restitute grant-making policy applies, and that annual summary reporting can be produced.

Person specification – essential

  1. Strong administrative, purchasing and financial-control skills, with careful attention to approvals, receipts, cumulative totals and audit trail.
  2. Working knowledge of the applicable grant-making, practical-support and finance process, including eligibility, approval limits, supplier-payment preference, cash restrictions, receipts and Individual Support Register requirements.
  3. Able to read distressing, sensitive or challenging information and understand the practical purpose of the request without needing unnecessary trauma detail.
  4. Good IT skills, including secure email, Lamplight or equivalent records, online purchasing, shared documents, registers and remote coordination.
  5. Able to think creatively and practically about sourcing items, services or support that fit the client’s circumstances, dignity, budget, safety and recovery/stabilisation need.
  6. Clear understanding of confidentiality, data protection, consent, funder restrictions, approval limits, local finance controls and minimum-necessary information sharing.
  7. Able to work remotely and coordinate efficiently with support workers, supervisors, finance/admin colleagues and external suppliers or providers.
  8. Respectful and non-judgemental about clients’ practical circumstances. Practical support should increase choice, control, safety, stability, engagement with recovery or wellbeing.
  9. Able to monitor and maintain their own wellbeing, recognise the emotional impact of repeated exposure to hardship, poverty, system failure, distress or moral injury, and use supervision or wellbeing support early.

Training, checks and access

  1. Grant-making policy / practical-support process induction, including eligibility, approval thresholds, supplier-payment preference, cash restrictions, receipts and Individual Support Register requirements.
  2. Local finance and purchasing process induction.
  3. Lamplight access and the relevant recording route.
  4. Data protection and confidentiality training.
  5. Safeguarding awareness appropriate to the function.
  6. Remote-working and secure-information handling requirements.
55. Senior Practitioner / Supervisor

Role purpose

To hold practice quality, model fidelity, worker support, decision-making oversight, safeguarding consultation routes and supervision discipline for the team delivering the Restitute Model, whether that is the Restitute Core Team or an approved Delivery Site.

Main responsibilities

  1. Provide supervision at the required frequency, including higher-frequency support for new workers or high-risk/complex cases.
  2. Review cases involving risk, safeguarding, high contact, non-engagement, stuck work, therapy threshold, closure, bounce-back, re-referral or model drift.
  3. Help workers keep support practical, relational, boundaried and within the Restitute Model.
  4. Confirm decisions where the pathway requires supervisor input and record the rationale.
  5. Check Lamplight records for key issues, decisions, support rhythm, safeguarding, risk changes and recorded next steps.
  6. Identify learning, corrective action or escalation after audit, concerns, complaints, safeguarding issues or record review.
  7. Support worker wellbeing and identify where therapeutic support, reduced caseload, further training or allocation changes may be needed.

Person specification – essential

  1. Experienced, calm, clear and able to make decisions under uncertainty.
  2. Able to challenge drift, weak recording, unsafe practice or over-involvement without creating a punitive culture.
  3. Able to think creatively with workers when cases are stuck, high-contact, complex, system-blocked or emotionally difficult.
  4. Good knowledge of local systems, resources, thresholds and professional routes, including safeguarding, schools, police, health, mental health, benefits, housing, community support and specialist abuse/violence services.
  5. Confident using remote supervision tools, Lamplight, secure records, digital calendars and quality-review processes.
  6. Able to work remotely and keep supervision structured without depending on informal office contact.
  7. Able to monitor and maintain their own wellbeing and recognise signs of stress, secondary trauma, compassion fatigue or moral injury in workers, using supervision, debrief, workload review or wellbeing support early.

Training, checks and access

Supervisor-level Lamplight access for case-review or audit responsibilities, safeguarding training appropriate to oversight, Restitute Model induction, supervision framework, audit/spot-check tools, secure IT equipment and named escalation routes.

Supervision and escalation

Escalates serious safeguarding, serious concerns, model drift, staff wellbeing risk, complaints, data issues or governance concerns to the safeguarding lead, local manager, Delivery Site manager or Restitute Core Team as required.

66. Safeguarding Lead / Escalation Lead

Role purpose

To ensure safeguarding concerns are recognised, discussed, recorded and routed through the correct local procedures, thresholds and statutory partnership arrangements.

Main responsibilities

  1. Ensure safeguarding policies, named leads and local escalation routes are in place before delivery begins.
  2. Provide consultation where workers identify safeguarding concerns, disclosures, immediate risk, or risk to a child, adult at risk, client or someone else.
  3. Ensure immediate risk is escalated through emergency routes where required.
  4. Ensure non-immediate concerns are discussed through the named safeguarding or supervision route.
  5. Support decisions about consent, information sharing, safeguarding referral, professional consultation and escalation.
  6. Ensure safeguarding records are factual, timely and completed in Lamplight/local safeguarding records as required.
  7. Review safeguarding issues arising from audit, complaints, incidents or model concerns.

Person specification – essential

  1. Calm, clear, decisive and able to hold risk without either minimising or over-reacting.
  2. Able to advise workers remotely and make sure safeguarding action is not delayed by uncertainty.
  3. Strong understanding of local safeguarding thresholds, referral routes, consultation routes and partnership arrangements.
  4. Confident with secure digital records, Lamplight, safeguarding logs and information-sharing decisions.
  5. Able to work constructively with supervisors, managers and the Restitute Core Team without blurring local safeguarding responsibility.
  6. Able to monitor and maintain their own wellbeing, recognise the impact of safeguarding exposure, impossible choices, system failure or moral injury, and use supervision, safeguarding debrief or wellbeing support early.

Training, checks and access

Safeguarding lead training/experience appropriate to local governance, access to local safeguarding policy and referral routes, secure IT, Lamplight or safeguarding record access as defined locally, and information-sharing guidance.

Supervision and escalation

Escalates through local safeguarding procedures and notifies local management, Delivery Site management and/or the Restitute Core Team where the concern creates serious concern, reputational or model risk.

77. Lamplight, Assessment and Data Quality Coordinator

Role purpose

To ensure that Lamplight is used correctly and that assessment, consent, contact-after-exit and outcome data required by the Restitute Model are complete, accurate and usable.

Main responsibilities

  1. Ensure staff have appropriate Lamplight access, training and permissions before client work begins.
  2. Monitor completion of required Lamplight fields, statuses, assessments, risk records and case records.
  3. Schedule, prompt or monitor assessments at baseline, six weeks, 12 weeks, 30 weeks, further 30-week intervals where required, exit and long-term follow-up consent points.
  4. Check reassessment rules are applied where more than eight weeks have passed between onboarding/baseline and active support.
  5. Monitor Contact after exit consent fields for long-term assessment contact, additional research activities and in-person activity.
  6. Support data cleaning, audit, reporting and evaluation requirements set by the Restitute Core Team.
  7. Identify missing records, inconsistent statuses, delayed assessments, incomplete consent fields or recording gaps and route these for correction.

Person specification – essential

  1. Highly accurate, organised and able to spot gaps or inconsistencies in records.
  2. Strong IT confidence, including Lamplight, spreadsheets where used, secure file handling, digital forms and data-quality checks.
  3. Able to read distressing or sensitive case information in Lamplight, assessments and data checks without becoming detached from its meaning or drawn into unsupported case decisions.
  4. Able to work remotely and keep data processes moving without routine office-based support.
  5. Clear communicator who can chase missing information without creating unnecessary admin burden for practitioners.
  6. Understands that data quality protects clients, practice quality, audit, evaluation and model fidelity.
  7. Able to monitor and maintain their own wellbeing, recognise the impact of repeated exposure to distressing records, poor outcomes, system gaps or moral injury, and use supervision or wellbeing support early.

Training, checks and access

Lamplight permissions, data-protection training, assessment schedule guidance, reporting templates, secure IT equipment and data-quality/audit processes.

Supervision and escalation

Escalates persistent recording gaps, missing assessments, consent issues, risk-record gaps or data-quality concerns to the supervisor, Delivery Site manager or Restitute Core Team escalation route.

88. Therapy Referral Coordinator

Role purpose

To coordinate therapy assessment/referral activity where the agreed therapy referral threshold is met, without turning therapy into a front-door or automatic offer.

Main responsibilities

  1. Ensure workers and supervisors understand the therapy threshold.
  2. Coordinate access to therapy assessment where the client has engaged well during the first six weeks, scores are stuck or worsening, and therapy may help.
  3. Check that the client wants therapy before referral progresses.
  4. Identify whether the Delivery Site has a suitable local therapy assessment route.
  5. Contact the Restitute Core Team for support where no suitable local assessment route is available.
  6. Record therapy decisions, referral route, assessment outcome, client view, worker view, supervision view and next action in Lamplight.
  7. Review whether support-worker involvement should pause or continue with a clear practical, family, agency, safeguarding, court or stabilisation focus while therapy is taking place.

Person specification – essential

  1. Organised and able to coordinate sensitive referrals without raising unrealistic expectations.
  2. Clear understanding of the difference between support work and therapy.
  3. Confident using Lamplight, secure communication and remote coordination tools.
  4. Able to handle sensitive or distressing therapy referral information and escalate risk, safeguarding or suitability concerns through the named escalation route.
  5. Able to work remotely and liaise with therapists, workers, supervisors and the Restitute Core Team.
  6. Careful about consent, confidentiality, safeguarding and client choice.
  7. Able to monitor and maintain their own wellbeing, recognise the impact of handling therapy-related need, distress, stuckness or moral injury, and use supervision or wellbeing support early.

Training, checks and access

Lamplight access, therapy threshold guidance, local therapy referral information, secure IT, data-protection/safeguarding guidance and Restitute Core Team contact route.

Supervision and escalation

Escalates suitability uncertainty, safeguarding issues, therapy-access barriers, client distress or role-boundary concerns to supervisor, safeguarding lead or Restitute Core Team as required.

99. Delivery Site Manager

Role purpose

To hold local responsibility for safe delivery, staffing, policies, capacity, governance, implementation discipline and the local relationship with the Restitute Core Team.

Main responsibilities

  1. Ensure required policies, staffing, supervision, safeguarding, Lamplight access, data protection, insurance, working arrangements and local escalation routes are in place before delivery begins.
  2. Ensure staff are recruited, inducted, trained, supervised and supported to deliver the model safely.
  3. Monitor capacity, caseload, waiting list, allocation, worker absence, vacancy, risk and sustainability.
  4. Ensure local adaptation does not change eligibility, model boundaries, safeguarding requirements, Lamplight recording, assessment schedule, supervision requirements or Restitute Core Team oversight arrangements.
  5. Escalate complaints, serious concerns, safeguarding issues, incidents and reputational/model risks through the named escalation route.
  6. Implement corrective actions from audit, review, complaints, safeguarding concerns or Restitute Core Team review.
  7. Maintain the Delivery Site relationship with the Restitute Core Team.

Person specification – essential

  1. Clear, disciplined and able to protect the model from drift, over-expansion or local redesign.
  2. Able to manage remote delivery, staff wellbeing, capacity and quality without relying on office-based informal oversight.
  3. Confident with digital systems, secure communication, Lamplight oversight, governance records and performance information.
  4. Able to think practically and creatively about implementation barriers while keeping model requirements intact.
  5. Strong understanding of safeguarding-sensitive service management, data protection, quality assurance and workforce support.
  6. Able to recognise and respond to workforce wellbeing risks, including secondary trauma, compassion fatigue and moral injury, and ensure staff have clear supervision, debrief, workload and wellbeing routes.

Training, checks and access

Management-level information, readiness/assurance pack, delivery agreement/licence/MoU, safeguarding and data-protection policies, Lamplight oversight arrangements, audit tools and Restitute Core Team contact route.

Supervision and escalation

Escalates serious concerns, delivery risk, unresolved complaints, model drift, safeguarding concerns affecting the model, data issues and public-claim/publicity issues to the Restitute Core Team escalation route.

1010. Restitute Core Team Model Oversight Lead

Role purpose

To protect the Restitute Model, support safe implementation, maintain fidelity, review adaptation, oversee model-related quality assurance and hold central responsibility for model development.

Main responsibilities

  1. Agree whether a Delivery Site is approved to deliver the Restitute Model.
  2. Confirm readiness requirements, licence or delivery agreement, Lamplight arrangements, branding permissions, data/evaluation arrangements and quality assurance expectations.
  3. Review proposed adaptations to the model, public wording, local materials, reporting claims and external use of outcomes.
  4. Provide implementation support, practice guidance, model clarification and escalation advice within the delivery agreement or implementation arrangement.
  5. Review audit findings, serious concerns, model drift, safeguarding-related model concerns, complaints affecting the model and reputational risks.
  6. Manage or approve central research/evaluation arrangements where they affect model use.
  7. Protect the model from dilution, unsafe delivery, unsupported claims or use outside the delivery agreement or implementation arrangement.

Person specification – essential

  1. Deep understanding of the Restitute Model, its evidence base, fidelity requirements and implementation risks.
  2. Able to support Delivery Sites without taking over their local safeguarding, employment, clinical, data protection or governance duties.
  3. Clear, challenging and practical; able to say no where local adaptation would dilute or undermine the model.
  4. Confident with remote implementation support, digital documents, Lamplight oversight, quality assurance and evidence review.
  5. Able to think strategically and creatively about scale while protecting the model from unsafe expansion.
  6. Able to recognise and respond to model-level wellbeing risks, including secondary trauma, compassion fatigue and moral injury arising from repeated exposure to serious harm, system failure, unsafe delivery or impossible implementation pressures.

Training, checks and access

Model-control documents, delivery agreements, readiness/assurance tools, audit tools, Lamplight oversight arrangements, research/evaluation arrangements, branding/public wording controls and central escalation routes.

Supervision and escalation

Escalates serious delivery concerns, unsafe model use, reputational risk, data/evaluation concerns, safeguarding-related model concerns or licence/delivery agreement issues through Restitute Core Team governance.

1111. Long-Term Follow-Up and Research/Evaluation Contact Lead

Role purpose

To manage long-term follow-up assessment contact and authorised research/evaluation contact routes without allowing research/follow-up activity to become support by stealth.

Main responsibilities

  1. Use Lamplight Contact after exit consent fields to identify who has agreed to long-term assessment contact, additional research activity or in-person activity.
  2. Send long-term follow-up assessments at the set intervals where consent is recorded.
  3. Manage central research/evaluation contact routes and keep follow-up separate from support work.
  4. Record research/follow-up contact activity as required and support anonymised reporting/evaluation processes.
  5. Identify when follow-up contact reveals support need, risk, safeguarding, crisis or request for help and move this into the correct agreed bounce-back, re-referral, safeguarding or crisis route.
  6. Support client invitations to additional research, interviews, consultation, co-production or events where consent and governance allow.

Person specification – essential

  1. Careful, boundaried and able to explain the difference between follow-up/research contact and support.
  2. Warm and clear in written or remote contact with former clients.
  3. Strong IT and data skills, including Lamplight consent fields, secure communication, assessment tools and anonymised data handling.
  4. Able to read or receive distressing follow-up, research or post-support contact information and recognise when it indicates support need, risk or safeguarding concern.
  5. Able to work remotely, keep records accurate and avoid drifting into support contact.
  6. Able to notice risk, safeguarding concern or request for help and route it correctly.
  7. Able to monitor and maintain their own wellbeing, recognise the impact of post-support contact, poor long-term outcomes, distressing disclosures or moral injury, and use supervision or wellbeing support early.

Training, checks and access

Lamplight Contact after exit fields, follow-up assessment tools, research/evaluation protocol, data-protection guidance, consent wording, secure IT and escalation routes into support/safeguarding/crisis pathways.

Supervision and escalation

Escalates support need, risk, safeguarding disclosure, crisis or unclear consent to the relevant Restitute Core Team and Delivery Site route.

1212. Therapy Assessment Support Lead

Role purpose

To support access to therapy assessment where a Delivery Site does not have a suitable local route, and to help identify access to an independent clinical or therapeutic assessment of suitability and possible modality.

Main responsibilities

  1. Provide or coordinate therapy assessment support when the Restitute Core Team has confirmed that assessment support is available.
  2. Help Delivery Sites understand access to an independent clinical or therapeutic assessment of suitability and possible modality.
  3. Advise on therapy referral boundaries and the distinction between support work and therapy.
  4. Support access to an independent appropriately qualified practitioner through the agreed referral route.
  5. Ensure therapy assessment outcomes and next steps are recorded in the relevant Lamplight record or approved therapy referral record.
  6. Escalate safeguarding, risk, suitability or governance concerns identified through therapy assessment support.

Person specification – essential

  1. Appropriately qualified and experienced for therapy assessment or therapy-route advice.
  2. Able to work remotely and hold sensitive clinical/practice information securely.
  3. Clear about boundaries between therapy, assessment, support work, safeguarding and supervision.
  4. Confident with secure communication, consent, records and information-sharing requirements.
  5. Able to advise Delivery Sites without creating an automatic therapy entitlement or bypassing the agreed therapy referral threshold.
  6. Able to monitor and maintain their own wellbeing, recognise the impact of specialist assessment exposure, complex trauma information or moral injury, and use clinical supervision, safeguarding advice or wellbeing support early.

Training, checks and access

Relevant professional qualification/registration where required, secure IT, consent/information-sharing guidance, therapy referral threshold, recording process and Core Team escalation process.

Supervision and escalation

Escalates safeguarding, risk, suitability, therapy-governance or delivery concerns through Restitute Core Team and local Delivery Site routes when those concerns are identified.

Function Combination Map

The same person may hold more than one function unless a specific client, decision, approval or staff relationship must be kept separate. The map below identifies the important boundaries; it does not require a separate employee for every function.

Specific relationship must remain separateMay combine with safeguardsCan usually combine
Functions held by the same person Position What must remain separate Required safeguard
Onboarding and support work Can usually combine Nothing solely because the person completed onboarding. The person may complete onboarding and then become the client’s support worker, provided allocation remains suitable and any conflict or risk is addressed.
Onboarding and supervision Can usually combine The supervisor must not later supervise client work they personally deliver. A supervisor may complete onboarding and allocate the client to another worker.
Support work and supervision May combine with safeguards A person must not supervise their own work with any client. Any caseload personally held by that supervisor must be supervised by another suitably authorised supervisor.
Supervision and line management May combine with safeguards Staff therapy remains independent. Concerns about the manager/supervisor need another route. Keep practice-supervision and employment decisions clearly recorded and name an alternative escalation route.
Supervision or site leadership and safeguarding leadership May combine with safeguards A safeguarding concern about, or disagreement with, the function-holder cannot be escalated back to that same person alone. Name an alternative competent safeguarding escalation route for absence, disagreement or conflict.
Support work and practical-support approval May combine with safeguards The worker must not be the sole approver of a request they make for their own client. A second authorised person approves the request and expenditure.
Staff support responsibilities and staff therapy Specific relationship must remain separate A manager or supervisor must not provide therapy to a person they manage or supervise. Use an independent appropriately qualified therapeutic provider with a clear confidentiality agreement.
Restitute support and independent therapeutic assessment Specific decision must remain separate Restitute staff do not decide clinical suitability, treatment need, modality or clinical risk for external therapy. The independent qualified practitioner holds the clinical assessment and clinical governance.
Quality assurance and operational delivery May combine with safeguards A person must not be the only reviewer of their own work or the sole judge of action completion arising from it. Use cross-case, cross-site or governance scrutiny and an independent route for material concerns.
Governance leadership and site or delivery leadership May combine with safeguards Serious concerns about the combined function-holder require another route. Provide organisational scrutiny and direct escalation to the Restitute Core Team where necessary.
Referral/onboarding administration, allocation and assessment administration Can usually combine Safeguarding, eligibility or allocation uncertainty must not be decided without appropriate input. Use recorded criteria, current capacity information and supervision or safeguarding advice where needed.
Lamplight/data administration and referral/general administration Can usually combine Information-rights, breach or access decisions outside the holder’s authority. Apply least-privilege access and use the named information-governance route for formal decisions.

Delivery Site function assignment

Download and complete the assignment record before delivery begins. Review it whenever staffing, responsibilities, cover or safeguards change.

Download the Delivery Site function assignment record

No. Function Named person or team Cover or deputy Review date
1 Governance lead or governance group
2 Site or delivery lead
3 Support worker
4 Supervisor
5 Line manager
6 Safeguarding lead
7 Referral, onboarding and administration
8 Allocation
9 Assessment and outcome administration
10 Lamplight, data and information governance
11 Practical support, purchasing and finance administration
12 Independent therapeutic referral route
13 Peer group support referral route
14 Induction, training and competency
15 Staff therapy access
16 Quality assurance, feedback, complaints and serious incidents
17 Research, evaluation, learning and outcome reporting
18 Client voice and contribution

For each combined function, record the relevant safeguard in the Delivery Site’s governance or readiness record.

Whole-site accountability

  • Workers must know who to contact for supervision, safeguarding, line management, staff therapy, delivery questions and system access.
  • Temporary cover does not remove the competence, recording, access or escalation requirements attached to the function.
  • A conflict of interest, absence, complaint or concern about a function-holder must have an alternative escalation route.
  • Where a local arrangement may affect the model, it must be discussed with the Restitute Core Team before the change is made.
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